As you all are aware, next year will be the last phase of our 3 year re-grading and fence replacement program. The units that will be affected next spring when fences are replaced are units 211-227 and 243-261. All common area short fences along sidewalks, etc. will also be replaced at this time.
Owners of these units will be receiving a notice in the next few weeks outlying what you as owners will be responsible for. These things include:
- ALL TREES AND SHRUBS (AND STUMPS) MUST BE REMOVED FROM YOUR REAR EUA (EXCLUSIVE USE AREA). YOU MAY DO THIS YOURSELF OR THE BOARD WILL HIRE A CONTRACTOR TO DO IT FOR YOU AT YOUR EXPENSE. ONCE THE WORK IS COMPLETED, YOU ARE NOT PERMITTED TO REPLANT ANY TREES WHATSOEVER IN THE AREA. SHRUBS MAY BE PLANTED IN A PLANTERS ONLY.
- ALL DECKS, SHEDS, CEMENT BLOCKS AND OTHER ITEMS MUST BE AT LEAST 10 FEET AWAY FROM YOUR UNIT (FOR RE-GRADING PURPOSES) AND 2 FEET AWAY FROM THE EXISTING FENCE.
The Board is giving you a large period of notice so that you can notify us how you intend to prepare your rear EUA area in the early spring of 2017 so that fence work can be started(and finished) as early as possible next spring.
Please contact the Board if you have any questions on this – either via email at email@example.com or by dropping off a letter at the shed (unit 229).
Yesterday marked the end of the roof replacement to close to 50 of the units in the complex. The contractors have done an absolutely excellent job, and there has been rave reviews by almost every owner to the work.
One question that has come up is regarding the venting changes that has occurred with the new roof. When getting quotes for the work late last year, the Board was advised by each of the 5 contractors that provided quotes that having vents on both sides of the roof was a big error. Having vents on both sides causing the warm air to simply circulate inside the attic like a convection oven rather than escape outside like it should. This may have been a major contributor to why there have been so many issues with the shingles this early.
The contractors have made sure that all venting is on the back side of each unit and that there is enough proper ventilation in the attic space. Future work on the units that didn’t get done this year will have the same specs.
The Board’s job is to answer and comments, questions, or concerns as soon as possible. In order for us to do this, it is important that any non-emergency correspondence follow the guidelines below:
- That it be in writing to the shed at unit 229 or email at firstname.lastname@example.org
- That you clearly indicate your name and unit number, as well as the date.
- That you include the best way to contact you should the board have any further questions (email address, etc.)
The Board will ONLY respond to unit owners on non-emergency matters.
The Board has recently set out a schedule for newsletters to be delivered door to door. Our newsletter are a paper copy collection of what is posted online, so that those on site who do not have access to a computer can still be kept up to date on events around the complex.
Please note that during WINTER months (October – March) that 3 newsletters will be delivered (approximately 1 every 2 months) and during the SUMMER months(April – September) that 6 newsletters will be delivered (approximately once a month).
If unit owners have any suggestions as to what you would like to see for content on the website and/or the newsletter, please don’t hesitate to email the board at email@example.com or drop off a note at the shed (unit 229). Thank you.
At our latest Board meeting a discussion took place regarding the beautification of the 2 entries onto the complex(as per our landscape plan and budget presented at this year’s AGM). The Board is currently gathering quotes from contractors to add a decorative element to the area with tall grasses, perennials, or other decorative features.
If you have some good, cost effective, and low maintenance ideas as to how we can beautify these spaces, please send the Board an email with 1 or 2 of your best ideas (please include photo examples wherever possible) or drop off a letter to the shed at unit 229.
Please note that the trees currently at the entryways will be staying as is for the foreseeable future.
We look forward to hearing some of your ideas!
For all unit owners who are affected by this year’s fence replacement (Units 163-195 and 231-241) there will be Board member(s) available to come and speak with you specifically about any questions you may have regarding your unit’s preparation this Saturday between 2 and 3 PM.
Please call and leave a message on voicemail or email the Board at firstname.lastname@example.org if you would like someone to stop by at that time to speak to you in person. Thank you.
As the Board moves forward with their plan to begin replacing fencing around the complex, the idea of adding additional chain link fencing to the area bordering the ravine has been brought up. This fencing would be in addition to the wood fencing currently in place to designate unit owners rear Exclusive Use Areas. Quotes for 6, 8, and 10 foot heights are currently being requested.
The potential positives in doing this is to decrease the amount of unwanted foot traffic through the complex and increasing the security to the items in the backyards of those units who face the ravine. This would also mean that those accessing the ravine would have to walk to the city sidewalk next to the complex rather than having direct access.
Please give any feedback you may have on this issue directly via email to email@example.com or through a written note to the shed at 229.